|From||"Roger Brugge" <firstname.lastname@example.org>|
|Date||Wed, 21 Oct 2015 12:40:49 +0000|
Details about this vacancy can be found here: https://www.rmets.org/events-organiser-rmets Events Organiser - RMetS Job Description – Events Organiser Part Time Role: 20 hours per week Salary: £15,000 per annum Closing Date: 4th November 2015 Background The Royal Meteorological Society is the UK’s professional and learned Society for Weather and Climate, and is respected around the world for its contribution to meteorology. The Society is a charity and its programmes of work include providing professional accreditation, developing educational resources and skills, producing scientific publications, holding public and professional meetings and events, giving advice to Government and policy makers, and a growing role in providing information to the public on the science of weather and climate change. The Events Organiser is an important role in the work of the Society. It brings together all tasks required for arranging and delivering the Society's Conference Programme. The post holder works closely with the Events and Outreach Officer, the Public Engagement Programme Manager, the Business Development and Fundraising Manager and other members of the HQ team as required. Main Responsibilities Administering Society Conferences The Events Organiser is responsible for the financial and managerial administration of the Society’s conferences including preparing and reviewing budgets, managing a conference timeline, booking venues, preparing programmes, delegate registration and payments, organising catering and accommodation, helping with the conference registration and liaising with delegates, clients and suppliers, and post-event evaluation. The role of Events Organiser is hands-on, often involves working as part of a team, acting as the central point of contact for conference related enquiries, preparing the Conference Organising Committee documents, minute taking and on-going administrative support to Committee members and to the programme, preparing programmes, biographies and abstracts and uploading them onto the Society's website. >From time-to-time, in common with other staff in the Secretariat, you will >also be expected to help on a short-term basis with any task that is necessary >to ensure that the Society and its events run efficiently and achieve the >objectives set by the Council. In particular when required it will be >necessary to attend Society meetings, either in London or across the UK, to >assist with organisational activities and to promote the work of the Society. Required Skills and Competencies The required skills and competencies that the Society views as important for this role are: · event management skills and experience; · being able to work in a team environment and used to a project-based approach to working; · excellent written and verbal communication skills, able to prepare documentation for outside stakeholders; · excellent organisational, influencing and negotiating skills; · being able to build strong working partnerships with external suppliers; · competent in working with basic IT systems and software packages; · being able to think creatively and embrace new ideas and ways of working. Details and Benefits The position is based at the Society’s Headquarters in Reading, and does on occasion require travelling in the UK, particularly to London. This is a part-time post working 20 hours per week, and a 1 year fixed term contract. The Society actively supports flexible working arrangements where practical. The post holder is entitled to 24.5 days holiday leave per year. This increases to 27.5 days after two years and then 32.5 days per year on completion of more than 12 years service. This holiday entitlement is in addition to the 8 public holidays. These entitlements are based on full-time hours and reduce pro rata for part time working. In addition to the holiday benefits the Society pays 10% of salary as its employer’s pension contribution. Reporting The Events Organiser will report to the Chief Executive of the Society.
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