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October 2015
Message 62

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[Met-jobs] Events Organiser - RMetS, UK

From "Roger Brugge" <r.brugge@reading.ac.uk>
To "met-jobs@lists.reading.ac.uk" <met-jobs@lists.reading.ac.uk>
Date Wed, 21 Oct 2015 12:40:49 +0000

Details about this vacancy can be found here:
https://www.rmets.org/events-organiser-rmets


Events Organiser - RMetS
Job Description – Events Organiser
Part Time Role: 20 hours per week
Salary: £15,000 per annum
Closing Date: 4th November 2015
Background
The Royal Meteorological Society is the UK’s professional and learned Society 
for Weather and Climate, and is respected around the world for its contribution 
to meteorology.  The Society is a charity and its programmes of work include 
providing professional accreditation, developing educational resources and 
skills, producing scientific publications, holding public and professional 
meetings and events, giving advice to Government and policy makers, and a 
growing role in providing information to the public on the science of weather 
and climate change.
The Events Organiser is an important role in the work of the Society.  It 
brings together all tasks required for arranging and delivering the Society's 
Conference Programme. The post holder works closely with the Events and 
Outreach Officer, the Public Engagement Programme Manager, the Business 
Development and Fundraising Manager and other members of the HQ team as 
required.
Main Responsibilities
Administering Society Conferences
The Events Organiser is responsible for the financial and managerial 
administration of the Society’s conferences including preparing and reviewing 
budgets, managing a conference timeline, booking venues, preparing programmes, 
delegate registration and payments, organising catering and accommodation, 
helping with the conference registration and liaising with delegates, clients 
and suppliers, and post-event evaluation.
The role of Events Organiser is hands-on, often involves working as part of a 
team, acting as the central point of contact for conference related enquiries, 
preparing the Conference Organising Committee documents, minute taking and 
on-going administrative support to Committee members and to the programme, 
preparing programmes, biographies and abstracts and uploading them onto the 
Society's website.
>From time-to-time, in common with other staff in the Secretariat, you will 
>also be expected to help on a short-term basis with any task that is necessary 
>to ensure that the Society and its events run efficiently and achieve the 
>objectives set by the Council.  In particular when required it will be 
>necessary to attend Society meetings, either in London or across the UK, to 
>assist with organisational activities and to promote the work of the Society.
Required Skills and Competencies
The required skills and competencies that the Society views as important for 
this role are:
·         event management skills and experience;
·         being able to work in a team environment and used to a project-based 
approach to working;
·         excellent written and verbal communication skills, able to prepare 
documentation for outside stakeholders;
·         excellent organisational, influencing and negotiating skills;
·         being able to build strong working partnerships with external 
suppliers;
·         competent in working with basic IT systems and software packages;
·         being able to think creatively and embrace new ideas and ways of 
working.
Details and Benefits
The position is based at the Society’s Headquarters in Reading, and does on 
occasion require travelling in the UK, particularly to London.  This is a 
part-time post working 20 hours per week, and a 1 year fixed term contract. The 
Society actively supports flexible working arrangements where practical.
The post holder is entitled to 24.5 days holiday leave per year.  This 
increases to 27.5 days after two years and then 32.5 days per year on 
completion of more than 12 years service.  This holiday entitlement is in 
addition to the 8 public holidays.  These entitlements are based on full-time 
hours and reduce pro rata for part time working.  In addition to the holiday 
benefits the Society pays 10% of salary as its employer’s pension contribution.
Reporting
The Events Organiser will report to the Chief Executive of the Society.




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