met-jobs@lists.reading.ac.uk
June 2015
Message 24

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[Met-jobs] Lead Planning and Operations Position at the Pacific Climate Impacts Consortium (Canada)

From "Roger Brugge" <r.brugge@reading.ac.uk>
To "met-jobs@lists.reading.ac.uk" <met-jobs@lists.reading.ac.uk>
Date Tue, 9 Jun 2015 10:57:28 +0000

Forwarded from CLIMLIST...


Job Posting: Lead Planning and Operations

Closing Date: June 20th , 2015

Challenge

TheLead Planning and Operations works closely with the Director and
the Scientific Leads to facilitate a multi-disciplinary team of
scientists to carry out PCIC’s climate service delivery and supporting
applied research mandate throughout British Columbia and adjacent areas.

Nature of Work

The Lead Planning and Operations reports to the Director, manages all
aspects of the operations of the organization, and achievesa successful
and thriving organization. The Lead Planning and Operations has
responsibility over the financial, human resource, public
communications, and day-to-day functioning of the Consortium. The
incumbent works closely with other members of the Consortium, the
Program Advisory Committee, the Board of Directors, relevant Committees
of the University and government agencies. The position is supported by,
and supervises, an Administrative Assistant and a Scientific
Communications Officer.

Primary Accountabilities

Accountability is the obligation to demonstrate and take responsibility
for performance in light of commitments and expected outcomes

Daily office management:
o Oversees the Administrative Assistant and all aspects of his/her
position and daily office management Project management:
o Maintains up to date files on all active projects; participates
in operational aspects of project coordination; reconciles
employee project hours against project funding.
o Coordinates the annual PCIC workplan.
o Participates in the development of long-term Strategic and
Research Plans.
Financial management:
o Maintains organizational signing authority
o Maintains PCIC’s accounts by means of an accrual accounting
system, in a state that accurately reflects the Consortium’s
financial status at all times
o Coordinates all statements with the University of Victoria
accounting department; prepares and files all GST and other tax
forms; prepares the annual budgets and reports for
presentation/approval at the BOD; tracks and reports on project
budgets.
Human resource management:
o Ensures PCIC employee policies are up to date and congruent with
Board and staff expectations
o Coordinates the creation of position descriptions and
advertisements of positions; participates in the interview and
selection process for new staff.
o Maintains PCIC’s leave reporting system.
Corporate communications:
o Directs the work of the Scientific Information Officer,
including the PCIC Science briefs, newsletter, website, and
other promotional material.
o Coordinates the production and publication of communications
materials and the website
Secretariat to the Program Advisory Committee
Coordinates all governance meetings; presents on relevant policy
documents and operational advancements.

Knowledge Skills and Abilities

Knowledge- Is a body of information applied directly to the
performance of a function.

·Bachelors degree plus at least 5 years’ experience in a senior
administrative role.

·Familiarity with the UVic systems and procedures.

·Familiarity with Boards and corporate structure.

·Experience working in a technical office environment

Skill- Is an observable competence to perform a learned psychomotor act.

·Excellent verbal and written communication skills.

·Experience with MS office suite and adept at picking up other software
programs.

·Experience working in a technically/scientifically oriented office
environment and as part of a multi-disciplinary team.

·Project management skills.

·Strategic planning and budgeting skills.

Ability -Is competence to perform an observable behavior or a behavior
that results in an observable product.

·Ability both to work in a multi-project environment with multiple
responsibilities.

·Ability to deal with human resources management issues and equitable
judgment and discretion in resolving complex human resource matters.

·Demonstrated ability to establish and maintain relationships.

Willing to be flexible with job duties.
Ability to work in a diverse work environment
Ability to learn quickly and adapt.

Employment period

Continuing position, preferably starting August 17^th , 2015

Weekly working hours

Full time (35 hours per week)



Pay rate

Commensurate with education and experience.



Additional information: Address enquiries to Ms Peggy Minaker @
climate@uvic.ca <mailto:climate@uvic.ca>.

Application: Please send your application with a CV, including three
professional references.

Address cover letter and application to Ms Peggy Minaker,
climate@uvic.ca <mailto:climate@uvic.ca>, with “/Lead Planning and
Operations/” in the subject line. Please indicate whether you are
legally able to work in Canada.



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