|From||"Roger Brugge" <email@example.com>|
|Date||Tue, 9 Jun 2015 10:57:28 +0000|
Forwarded from CLIMLIST... Job Posting: Lead Planning and Operations Closing Date: June 20th , 2015 Challenge TheLead Planning and Operations works closely with the Director and the Scientific Leads to facilitate a multi-disciplinary team of scientists to carry out PCIC’s climate service delivery and supporting applied research mandate throughout British Columbia and adjacent areas. Nature of Work The Lead Planning and Operations reports to the Director, manages all aspects of the operations of the organization, and achievesa successful and thriving organization. The Lead Planning and Operations has responsibility over the financial, human resource, public communications, and day-to-day functioning of the Consortium. The incumbent works closely with other members of the Consortium, the Program Advisory Committee, the Board of Directors, relevant Committees of the University and government agencies. The position is supported by, and supervises, an Administrative Assistant and a Scientific Communications Officer. Primary Accountabilities Accountability is the obligation to demonstrate and take responsibility for performance in light of commitments and expected outcomes Daily office management: o Oversees the Administrative Assistant and all aspects of his/her position and daily office management Project management: o Maintains up to date files on all active projects; participates in operational aspects of project coordination; reconciles employee project hours against project funding. o Coordinates the annual PCIC workplan. o Participates in the development of long-term Strategic and Research Plans. Financial management: o Maintains organizational signing authority o Maintains PCIC’s accounts by means of an accrual accounting system, in a state that accurately reflects the Consortium’s financial status at all times o Coordinates all statements with the University of Victoria accounting department; prepares and files all GST and other tax forms; prepares the annual budgets and reports for presentation/approval at the BOD; tracks and reports on project budgets. Human resource management: o Ensures PCIC employee policies are up to date and congruent with Board and staff expectations o Coordinates the creation of position descriptions and advertisements of positions; participates in the interview and selection process for new staff. o Maintains PCIC’s leave reporting system. Corporate communications: o Directs the work of the Scientific Information Officer, including the PCIC Science briefs, newsletter, website, and other promotional material. o Coordinates the production and publication of communications materials and the website Secretariat to the Program Advisory Committee Coordinates all governance meetings; presents on relevant policy documents and operational advancements. Knowledge Skills and Abilities Knowledge- Is a body of information applied directly to the performance of a function. ·Bachelors degree plus at least 5 years’ experience in a senior administrative role. ·Familiarity with the UVic systems and procedures. ·Familiarity with Boards and corporate structure. ·Experience working in a technical office environment Skill- Is an observable competence to perform a learned psychomotor act. ·Excellent verbal and written communication skills. ·Experience with MS office suite and adept at picking up other software programs. ·Experience working in a technically/scientifically oriented office environment and as part of a multi-disciplinary team. ·Project management skills. ·Strategic planning and budgeting skills. Ability -Is competence to perform an observable behavior or a behavior that results in an observable product. ·Ability both to work in a multi-project environment with multiple responsibilities. ·Ability to deal with human resources management issues and equitable judgment and discretion in resolving complex human resource matters. ·Demonstrated ability to establish and maintain relationships. Willing to be flexible with job duties. Ability to work in a diverse work environment Ability to learn quickly and adapt. Employment period Continuing position, preferably starting August 17^th , 2015 Weekly working hours Full time (35 hours per week) Pay rate Commensurate with education and experience. Additional information: Address enquiries to Ms Peggy Minaker @ firstname.lastname@example.org <mailto:email@example.com>. Application: Please send your application with a CV, including three professional references. Address cover letter and application to Ms Peggy Minaker, firstname.lastname@example.org <mailto:email@example.com>, with “/Lead Planning and Operations/” in the subject line. Please indicate whether you are legally able to work in Canada.
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